Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. EMC Do Share & Care schemes work for student accommodation? If you had previous extensions for the same assessment, state the most recent deadline. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream London, E16 2RD UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. This step-by-step guide will clarify how to do that. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream Lead your club, society and the whole Students' Union Nominate Now . Non-IOE students should refer to their own faculties for EC advice. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You will need to provide the additional evidence within four weeks of being contacted. %%EOF What falls under extenuating circumstances? endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Note that you can only self-certify if you submit your claim before the assignment deadline. Work will not be accepted by email. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Bereavement: You will be required to provide a death certificate. Step 4: wait for approval. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. After that, it is your work, and we normally see it only in our capacity as examiners. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Victim of crime :Police/crime report - a crime number alone isnotacceptable. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. If you can imagine it, theres probably a society for it. EMC /Tx BMC Work will not be accepted by email. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. *'"&0M" f? Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream You can make an EC claim through Portico. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Make sure that you know what you need to submit and the deadline for submitting claims. See also Extenuating Circumstances and Reasonable Adjustments (section 10). A decision cannot be made until your evidence is received. We live by four promises. You can find a guide to submitting your claim on Portico on the UCL website. Some other situations beyond your control typically arent considered viable extenuating circumstances. Coursework and project submissions dates are all available on the Moodle pages for each module. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. But life isnt always easy. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. However, you have the right to appeal your results via the. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. We are one of the largest student-led organisations in the UK. there will be no penalty for submitting late). includes details of all the different support that is available to you. Extension approved? -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You can find the Extenuating Circumstances form here. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Applying for an EC STEP 1. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. But you cannot self-certify once the exam has started; you must provide evidence. Police/crime report (a crime number on its own isnotacceptable). The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. This may affect the type of mitigation that is available to you. Deadlines for Geography modules are available from the Moodle pages for each module. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Processing time will depend on the institutions policy, but its usually between one and five working days. Together,wecanmake the world around usbetter, on campus and beyond. Take a look in your student handbook to find the extenuating circumstance procedure. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Back-to-back self-certified ECs are not allowed. We are not able to process ECs or respond to queries that are submtited by non-IOE students. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Short-term support for illness, bereavement or other unexpected emergencies. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. You will also be notified of the outcome of your claim via Portico. On the application form you will be asked to state your deadline this should be the most recent deadline. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. I have offers from manchester and UCL. If your ECs are submitted late, your evidence should help to explain the delay. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). ` & Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. Figures captions and table titles. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. EMC endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. /Tx BMC SeeSection 1.5: Providing Supporting Evidence. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence.
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